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Policies & Procedures
- The Board of Directors - Series 1000
- Curriculum/Instruction - Series 2000
- Students - Series 3000
- Community Relations - Series 4000
- Personnel - Series 5000
- Administration - Series 6000
- Financial Management - Series 7000
- Non-Instructional Operations - Series 8000
- School Facilities - Series 9000
- Snohomish Aquatic Center Policies & Procedures
Non-Instructional Operations - Series 8000
Video Cameras on School Buses- 8125
Video Cameras on School Buses
The School Board authorizes the use of video cameras on district operated school buses for the purpose of reducing discipline problems, thus providing a safer environment for the transportation of students. The reason for recording the transportation environment is to provide school officials, drivers and parents/guardians/custodians with documentation when dealing with inappropriate student behavior. Disciplinary action will be in accordance with policies and procedures used by schools for student discipline.
The Superintendent shall prepare procedures for use of the video equipment on buses, the authorized review process for video tapes, and the proper disposal of tapes.
Adopted: May 12, 2004
Video Cameras on School Buses Procedures- 8125P
Video Cameras on Buses
Placement of Cameras:
1. Video cameras shall be authorized for use in buses by the Supervisor of Transportation. The bus driver shall be notified of the placement in his/her bus.
2. Drivers may request that a video camera be placed in their buses. The Supervisor of Transportation shall discuss the reason for the request with the driver and shall decide if and when a video camera shall be placed in the bus by special request and based on availability.
3. Building principals may request the Supervisor of Transportation to authorize placement of a video camera in a bus when they have reason to believe that a problem exists.
4. All buses where video cameras may be utilized shall have signs notifying drivers and riders that video cameras may be in use.
5. Video cameras may be moved from bus to bus as needed.
Use of the Recorded Tapes:
1. When the bus returns to the garage, the Supervisor of Transportation or designee shall remove the tape, as needed, and retain it if it is needed to support a student disciplinary action.
2. If the driver wishes to view the tape, a time shall be set for this purpose.
3. The Supervisor of Transportation may view the tape with or without the driver.
4. A building principal or designee may request viewing of films through the Supervisor of Transportation. All films will be reviewed at Transportation.
5. If a serious or flagrant violation of student bus rules is observed or if there is a continued violation, despite intervention, standard disciplinary action may be taken. Lesser violations shall be brought to the attention of the student and proper conduct shall be explained.
6. Any time a tape is to be used to support a disciplinary action, the tape shall be dated, labeled and kept on file at the transportation department office for as long as deemed necessary.
7. Tapes not used to support disciplinary action shall be reused.
8. When a tape is used to support disciplinary action, the student or the student’s parent/guardian/ custodian may request to view the video. The video will be viewed with the Principal and/or the Supervisor of Transportation.
9. The Supervisor of Transportation may use videos to assist the driver in the video with student behavior or management skills.
10. Video equipment and tapes are the property of the Snohomish School District.
Notification to Students and Parents
1. Parents and students will be notified regarding the placement of video cameras in school buses in the annually distributed bus rules. Additionally, buses will carry a placard informing students that video cameras are authorized for use on the bus.
Adopted: May 12, 2004
Cellular Phones- 8141
The acquisition and use of district-owned cellular phones and the business use of employeeowned cellular phones must be approved in advance by the superintendent or his/her designee. An overriding business need must be demonstrated by addressing the following in the request for approval:
- Public perception
- Efficiency in accomplishing day-to-day activities
- Safety ?? Other available communication options
- Other factors
The following factors must be considered in the request for approval of the use of employeeowned cellular phones:
- Employee rate vs. state contract rate
- Level of employee usage
- Dual line and dual billing availability
The superintendent is directed to establish procedures for the use of cellular phones, including but not limited to phone users, equipment and lines, records maintained to monitor use of the phones, and rules governing use of the phones.
- District Policy No. 8360 Property Records
- 8361 Loans of School-Owned Equipment and Books
Adoption Date: March 27, 1996
Cellular Phones Procedures- 8141P
1. Approval must be Requested in Writing Prior to the purchase of district phones, or the authorization of employee-owned phones for business use, a written request addressing the issues listed in district Policy No. 8141 must be submitted for superintendent or designee approval.
2. Records of Cellular Phone Users, Equipment and Lines The superintendent/designee will maintain a record for all employees authorized to use cellular phones for business purposes. This will include a signed Cellular Phone Use Agreement (district Form 8141F.1) for each authorized user. All inventory of all cellular phones and phonelines will be maintained.
3. Rules of Use
a. Cellular phones are not to be used when less costly alternatives are readily available. When working at a facility where land-based phonelines are readily available, the landuse lines should be used.
b. Discretion should be used in discussing confidential or sensitive information on cellular phones, because cellular transmissions are not secure.
c. Cellular phones need to be protected from both air-time theft and equipment theft by taking precautions to restrict access to the phones.
d. District-owned phones are to be used to conduct district business only, including incoming and outgoing calls. Notifying family members of changes in travel plans and emergency situations are not considered personal use.
e. In the event that circumstances arise requiring incidental personal use of a districtowned cellular phone, the employee is to reimburse the district for the usage. Employees are to personally review cellular phone bills for accuracy, identify any personal calls and initial the billing statement prior to payment.
f. Supervisory approval is required before payment of cellular bills and before employees are reimbursed for business use of employee-owned phones.
g. The state cellular contract shall not be used to obtain equipment or service for personal use. Employees are not prohibited from accepting discount rates for purchasing and using cellular phones which are separate from the state master agreement; however, the state master agreement shall not be for personal use.
Adoption Date: March 27, 1996
Cellular Phones Use Agreement Form- 8141F1
Nutrition and Physical Fitness- 8201
Nutrition and Physical Fitness
Snohomish School District will encourage, promote, and teach healthy living habits for all students. This policy will encompass nutrition education, physical education, and food and beverage sales for all schools and all students in grades K-12.
Health, Fitness and Wellness Curriculum
Snohomish shall implement a comprehensive health and fitness curriculum consistent with the Essential Academic Learning Requirements (EALRs). The curriculum will provide opportunities for developmentally appropriate instruction for grades K-12. Evaluation procedures will utilize classroom-based assessments or other strategies.
Our goal is for our students to develop good health and safety principles which lead to a lifetime of healthy practices, resulting in more productive, active, and successful lives. All students grades K-12 will be encouraged to participate in physical fitness education. The curriculum will provide opportunities for developmentally appropriate instruction. Suitable adapted physical education shall be included as part of individual education plans for students with chronic health problems, disabling conditions, or other special needs that preclude such student’s participation in regular physical education instruction or activities. Evaluation procedures will utilize classroom-based assessments or other strategies.
All students in grades 1-6 are required to complete an average of 70 instructional minutes per week of physical education. This includes instruction and practice in basic movement and fine motor skills, progressive physical fitness, and wellness activities through age-appropriate activities. This will include instruction regarding nutrition, healthy eating decisions, and the benefits of a healthy lifestyle. In addition to required physical education, students at the elementary level should have the opportunity to participate in daily recess and physical activity. The District shall provide daily recess periods for elementary students, featuring time for unstructured but supervised active play.
The District encourages secondary schools to offer a variety of co-health and fitness classes and physical fitness opportunities. Students in middle school are encouraged to participate in two quarters of P.E. and complete one credit of health and fitness instruction. These requirements may be waived at the discretion of the principal. High school students must participate in two years of health and physical fitness to graduate. The District is encouraged to provide adequate co-curricular physical activity programs, and to promote the use of school facilities for physical activity programs offered by the school and/or community-based organizations outside of school hours.
Nutrition Standards for Food and Beverages Sales and Offerings
Snohomish School District believes that food and beverages provided at school should promote healthy eating among students and teach lifelong positive eating behaviors. The District further believes that proper nutrition will support students’ readiness to learn while at school.
The importance of proper nutrition and physical activity to lifelong good health will be demonstrated and taught to students through food served in the school setting as well as through appropriate classroom instruction. Nutrition standards for food and beverages sold in schools will be observed by all schools.
Standards for Food and Beverages
All food and beverages provided to students before, during, and immediately after the regular school day in District schools and facilities will meet the following nutrition standards unless otherwise regulated by the United States Department of Agriculture (USDA). The following standards apply to all groups, clubs, and vendors who sell food and/or beverages to students on campus during the instructional school day.
School Lunch and Breakfast
The District shall offer meals in compliance with all USDA and State regulations as applicable to the National School Lunch and School Breakfast programs.
The portion size for main dishes will not exceed the size of similar items provided as part of the school lunch program.
Fruits and Vegetables:
Fruits and vegetable products must be available when snacks, sweets, or side dishes are sold. These products can be fresh, dried, frozen or canned.
Foods of Minimal Nutritional Value (FMNV):
Foods of Minimal Nutritional Value (FMNV) are recognized by the USDA as providing little to no health benefit and/or to cause nutritional detriments to students. Therefore, these items will not be offered anytime during the instructional school day. In general, FMNV include candied items, gum, mints, fondants, and spun candies.
Snacks and Beverages Sold During the Instructional School Day:
Water will be offered at a competitive price whenever other beverages are offered. All snacks and beverages sold to students during the instructional school day shall comply with USDA regulations regarding nutritional standards.
Deviations from the Nutrition Standards:
After-school, weekend events: The nutrition standards do not apply to food and beverages provided at after- school functions such as art, drama, music, and athletic events. However, healthy options are highly encouraged.
Food sold to raise funds:
When a fundraising event involves food that will be consumed on campus during the instructional day, the food must meet all nutrition standards. Fundraisers which occur after the instructional day are exempt from the nutritional standards.
Principals may choose to allow a vending machine in the staff lounge that deviates from these standards as long as students have no access to the machine or to its contents. Schools are highly encouraged to provide healthy options for staff whenever possible.
Classroom parties and events:
Teachers are encouraged to promote healthy eating at these events. However, the nutrition standards do not need to apply to food brought in for occasional celebrations. This exception only applies to foods that are donated for special classroom celebrations and are not sold to students. Note that donated food must be commercially produced and packaged and not home-made. Water should be offered at all events.
Staff and administrators are encouraged to consider physical activity and community involvement when planning special events. The District will make every effort to invite parent and community involvement in encouraging wellness for our student
Food as Rewards:
As part of our nutrition education policy, teachers and administrators are discouraged from offering food or candy as a reward for students.
The Executive Director for Business Services will be responsible for oversight of this policy. The District recognizes that this policy should be periodically reviewed to ensure it is up-to-date and that it provides for the best learning environment possible for our students. The District shall ensure that the policy is reviewed periodically by an appropriate group of District and community members. Additionally, the Superintendent or designee shall ensure that appropriate parties are updated and informed of the policy or as needed to ensure clear understanding and compliance.
Adoption Date: August 17, 2005
Revision Dates: September 13, 2006, June 25, 2014
Surplus Commodities- 8210
The district shall use food commodities made available under the Federal Food Commodity Program for school menus.
- RCW 28A.235.040 Acquisition authorized
Adoption Date: September 22, 1993
Free and Reduced Price Food Servies- 8220
Free and Reduced Price Food Services
The district shall provide free and reduced price lunches and milk to students according to the terms of the National School Lunch Program and the laws, rules, and regulations of the state. The district shall inform parents of the eligibility standards for free or reduced price lunches. Reasonable efforts shall be made to protect the identity of students receiving such lunches. A parent has the right to appeal any decision with respect to his/her application for free or reduced price food services to the superintendent.
School lunches may be provided to anyone other than students of the district at the greatest price charged any student, plus an amount representing the portion of the lunch cost paid for from state and federal assistance (cash and food).
- RCW 28A.235.130 Milk for children at school expense
- RCW 28A.623.030 Non-profit program for certain children
Adoption Date: September 22, 1993
Energy Management/Education- 8600
The board recognizes the responsibility to develop and maintain programs to support the conservation of energy and natural resources. In recognition of this leadership responsibility, the district shall strive to (a) institute effective energy management and (b) provide information and develop conservation attitudes and skills for the students it serves.
To achieve the objectives of energy management, the board shall appoint a team representing the board, administration, staff, students, parents and utility representatives to develop and review plans for efficient energy management in the daily operation of the district's facilities. The committee shall have the responsibility to:
1. Assess past and present energy consumption practices;
2. Review current operational and maintenance practices;
3. Study operation changes designed to reduce consumption and related costs;
4. Examine the feasibility of retrofitting alternatives for existing facilities as a result of engineering studies and reports;
5. Provide periodic reports and/or recommendations to the superintendent and board;
6. Monitor the energy management measures which are implemented;
7. Ensure, through a monitoring process, that instruction in energy and conservation is incorporated into the district's program.
The board, as part of its educational mission, desires to foster the conservation ethic among the students. To achieve the objectives of the energy education program, instructional activities shall be designed to change the student's perceptions of the supply and costs of natural resources which, in turn, will stimulate skill building to effect responsible conservation behavior in students. As part of the educational process, students will be encouraged to assess the energy consumption policies of the school as a means of applying knowledge and skill.
The superintendent is authorized to establish annual energy management goals, annual energy education goals, and extrinsic rewards to school buildings in recognition of conservation accomplishments. The superintendent will make periodic and annual evaluation reports to the board.
- RCW 28A.320.330 (c) Schools funds enumerated––Deposits––Uses
- RCW 28A.530.010 (4) Directors may borrow money, issue bonds ––for improving energy efficiency
Adoption Date: September 22, 1993
Automated External Defibrillators- 8800
Automated External Defibrillators
Snohomish School District recognizes that cardiac arrest claims thousands of lives each year. In collaboration with local emergency medical service providers it will initiate a Public Access to Defibrillation Program. Automated External Defibrillators will be used to treat victims who experience sudden cardiac arrest.
The Superintendent or his designee will:
- Consult and coordinate with local emergency medical service providers;
- Design and implement a Public Access to Defibrillation Program.
- RCW 70.54.310 Semiautomatic external defibrillator— Duty of acquirer—Immunity from civil liability
Adopted: October 8 2003
Automated External Defibrillators Procedures- 8800P
Automated External Defibrillators
The Superintendent or his designee will:
A. Notify and work collaboratively with the local emergency medical services organization about the existence and location of the equipment.
B. Locate the equipment where it is most needed (local EMT’s and administrative staff can provide guidance) and secure aga inst theft, vandalism or misuse.
C. At each location the district will train appropriate staff in First Aid/CPR/AED. Additional staff will be trained as backup. Keep training documentation in the employee’s personnel file.
D. Re-train employees in accordance with First Aid/CPR/AED guidelines.
E. Assign regular maintenance of equipment to a specific employee (and substitute) at each site.
F. Place a reminder card on the equipment directing the user to call 911 in conjunction with use of the equipment.
G. Use signs to point out location of AED and include AED location on building emergency maps.
H. Maintain documentation in one central district location. Include the name of the staff member who used the equipment (with copy of training certification attached); the name, address and phone number of the person who received assistance; and report of why the procedure was necessary, results, witnesses and other relevant comments.
I. The AED will be serviced after each use.
J. Perform an annual assessment to determine additional personnel training and equipment needs.
K. Provide debriefing or counseling services for any employee who has to use the defibrillator.
Adopted: November 15, 2003