Timesheet Tips for Staff

• Print legibly.
• Please use your full legal name, as it appears on your social security card.  No nicknames or middle names.
• Print your name at the top and sign (full name) and date at the bottom.
• All fields at the top must be filled out (Name, Position, Location, Month/Year, and check the box for certificated or classified).
• Blue or black ink only. Do NOT use pencil, crayon, etc.  Any timesheet done in pencil will be returned.  This could delay the receipt of payment.
• No white out.  For corrections, use a single line, cross out the error, write in the correct information and initial next to the correction.
• Only 1 month per timesheet. Do not add multiple months to a timesheet.
• No date ranges. Must use the date the extra hours were worked.
• Indicate whether it is AM or PM for the start and end times.
• Enter the number of extra hours worked.
• Round time to the nearest quarter hours (.25, .50, .75, 1). Do not use hours and minutes.
• If you worked another position:
  • Indicate how many hours of your regular assigned time you did not work and from which position.
    Example: Did not work 3.5 hours of my Para A and 2 hours of my Para B
    Clearly indicate who you worked for.
• Do not leave the explanation blank. Make sure there is a detailed description for the extra hours worked. Do not just put "Extra hours".
• Turn your timesheet into your Administrative Assistant no later than the last work day of the month.
• Sign and date after the last work date listed on the timesheet.

Your timesheet is your responsibility. Do not expect or as your admin assistant to complete it for you.